Synchronise your Technology Spend

  • ClearCost enables you to synchronise your technology spend with business strategy to maximise value

Creating value by optimising IT

ClearCost has been providing TCO (Total Cost of Ownership)/ITFM (IT Financial Management)/ITSM (IT Service Management) solutions and tools for twenty years. ClearCost started by releasing our ground-breaking product, Budget Cost Manager, to provide companies with an easier way for organisation’s to manage their IT costs across business units.

Today, ClearCost supports organisations to reimagine their technology function, and its role in helping them meet their overall goals. We provide an extensive array of TBM (Technology Business Management) solutions that work in conjunction with your existing corporate systems.

ClearCost supports and enhances your existing investments in each of the following platforms:

  • Enterprise Resource Planning (ERP) systems
  • HR, Workforce Planning Systems, ie., (Workday, SAP HR, Oracle, Chris21)
  • Financial Accounting and General Ledger (GL) Systems, ie., (Oracle, TechnologyOne)
  • CPM tools, ie., Oracle E-Business Suite (EBS)
  • CRM Systems, ie., (Microsoft Dynamics AX/Navision Financials)
  • BI reporting tools, ie., (PowerBI, Cognos, Tableau)
  • ITSM platforms, ie., (BMC, HP, ServiceNow)
  • Cloud Services, ie., (Azure, Amazon, Ricoh, Telstra)

“Originally, we envisioned ClearCost to be used as a forecasting tool to balance our supply and demand and essentially set prices for our services based on the input costs.

We soon discovered that ClearCost could do far more than this and ClearCost is now our source of truth for all of our costing/ pricing information and has actual expenditure data from our SAP General Ledger, applied back to ClearCost each month.

In this way, we ensure we always have an accurate, ‘up to date’ understanding of our financial forecast and how our individual services are performing.”

Chief Information Officer
Information Technology Partners
Queensland Govt., Dept. Agriculture & Fisheries

Client Outcome Focussed


Optimised existing IT portfolio for performance, value and risk

Gained valuable visibility into service costs vs. actual charges

Achieved cost transparency across all IT services, enabling defensible Bill of IT

Maximise technology value for your business

ClearCost transforms the way technology functions operate by providing valuable insights into the allocation of resources to Technologies, Services and Customers. This better enables the synchronisation of technology spend with business strategy, and automation of processes relating to IT performance – including cost transparency, benchmarking, demand management, showback/chargeback, operational performance, and budgeting.

Companies are then well equipped to make quicker, data-driven decisions about managing their technology function – all so that CIOs can focus on what really matters: driving growth for the company!

ClearCost collects raw data from disparate systems (financial, operational, vendor management, project management) and assembles the data using a powerful, IT-centric analytics platform to provide data-driven insights presented in a language the business understands. This intelligence includes IT infrastructure, applications and business services for both on-premises and cloud resources.

ClearCost offers a comprehensive IT Financial Management platform which works with your existing systems in a mutually beneficial way.


ClearCost connects to IT tools you already use, like SAP, Oracle and NetSuite

Financial ERP, General Ledger & Chart of Accounts

ClearCost integrates data from your current corporate financial systems such as Oracle, SAP, Technology One and NetSuite, to maintain the essential ‘source of truth’ for financial data and then extend it into the world of Service Financials.

ClearCost’s proven and robust IT cost modelling architecture categorises disparate data and aligns it to the products and services provided by IT and consumed by the business. Thus we have verified company financial data integrated with IT operational data producing analytics across services, assets, projects and vendor charges (including the all-important cloud billing).

By integrating the multiple disparate sources of data into empirical views of IT enabled value, ClearCost empowers Technology, Finance and Business leaders to make better, data-driven decisions by articulating the business capabilities delivered from the IT investment, the essence of a true ROI baseline.

ClearCost delivers these capabilities via a powerful, IT-focused analytics platform and cost modeling architecture based on best practices developed from over two decades of ITFM expertise & wisdom. ClearCost supports IT leaders to improve cost transparency, to inform what every dollar spent delivers.

ERP, GL and Accounting systems were never designed to manage the business of IT, a business based on technology capacity meeting business service demand.

Managing the business of IT encompasses an understanding and quantification of platform capacity, complex vendor arrangements for cloud and hybrid technology platforms, service creation, management and delivery, demand profiling, benchmark analytics and IT investment planning and management. Without the necessary operational inputs, optimising IT cost quality, using simplistic tools like spreadsheets over multi-million dollar spends of incredible complexity, is simply not possible nor practical.

Corporate Performance Management

ClearCost has been praised by customers for bridging the gap with their existing ERP and CPM tools to provide the infrastructure, application and business service views needed to manage the business of IT.

See the whole picture with ClearCost & BI Tools

ClearCost can be used with any existing BI and visualisation tool including SAP Business Objects, IBM Cognos, PowerBI and Tableau. These traditional business intelligence solutions can then be combined with ERP and ClearCost data warehouses to provide consolidated high-level views of corporate data.

ClearCost Advanced Analytics includes all the visualisation and data discovery capabilities of next-gen BI tools in addition to an IT-specific cost-modeling architecture. It is used to combine high-level corporate data with IT operational data and provide the analytics that IT organisations need to make informed, strategic decisions and optimise spend.

ClearCost Integrates with your existing ITSM system, including ServiceNow.

IT Service Management tools (e.g., ServiceNow, BMC) are used as an important data source of operational and infrastructure data used by ClearCost. The industry’s Service Management tools are designed to help manage IT operations, and until recently, have not been expanded to offer IT Financial Management reporting.

While Service Management tools are an important component in the
IT business management eco-system, they have yet to offer the critical capabilities that the ‘pure play’ ITFM systems offer. ClearCost integrates with and works alongside Service Management systems to exchange relevant data, ensuring a ‘best at breed’ architecture for the IT business.

The ClearCost Difference

The ITFM functions of cost optimisation, benchmarking, chargeback/showback, and planning are complicated and require data from both financial and operational systems to be successful.

ClearCost merges your existing ERP, CPM and Business Intelligence data with IT Ops data to intuitively deconstruct these shared costs so they can be allocated confidently.

ClearCost presents a pre-built, IT aligned, unified view of IT financial and operational data, allowing you access to unparalleled visibility while uncovering compelling insights, facilitating actionable transparency and enabling your IT business to always know where it stands alongside peers and industry. This powerful combination of enhanced capabilities makes ClearCost’s ITFM platform the smart choice to pair with existing tools and data.

Attempts to achieve the outcomes delivered by an ITFM solution using financial systems or spreadsheets are prone to error, labour intensive, anti-social and hard to duplicate on a monthly or quarterly basis due to continuous change within IT.

ClearCost, for intelligent IT

ClearCost Advanced Analytics:

  • Use Analytics to identify and prevent ungoverned spend and wasted investments through predictive variance analysis.
  • Accelerate your decision making by quickly identifying the underlying cost drivers or demand fluctuations that can lead to unexpected cost blow outs and budget-overruns.
  • Get the information you need quickly and easily, with tailored KPI’s and metrics that drive your business.
  • See a complete view of your service catalogue, easily track technology and business KPI’s.

ClearCost Benchmarking:

  • Compare your cost of services against those of other organisations within your industry using ClearCost market data, applying a common language (TBM) to enable external benchmarking.
  • View by industry type, company size, geography and complexity to see how you compare for common services.
  • Trend your own performance, benchmarking over time against your historical integrated metrics within the ClearCost model.

ClearCost Service Optimisation:

  • Provides total transparency of IT spend for both internal and external business services.
  • Make the most of your resources and investments by identifying demand, cost and pricing.
  • Automate ongoing measurement and tracking of key metrics covering the performance, quality, and usage of IT services and products delivered.

Demand Management for chargeback or showback:

  • Understand the demand for Services - explain “who is driving the spend”.
  • Manage service pricing through ClearCost’s extensive service pricing/delivery capabilities.

Effortless Integration of Raw Data:

  • Connect, transform, cleanse and associate disparate data without the need for database or coding skills.
  • Automate ETL process for on-premise and cloud based data sources.

Extensive Data Source Integration:

  • Assimilate operational data from any source, including Amazon Web Services (AWS), Google Cloud, ServiceNow, etc.
  • Automated mapping of thousands of AWS and Azure product sku’s from millions of rows into manageable IT towers and sub-towers.

Enhanced Drilldown Capabilities:

  • Drilldown through Business Services, IT towers and cost pools to individual assets, transactions, or GL entries to improve cost optimisation and IT planning decisions.
  • Associate utilisation with costs to identify cost drivers and optimise demand for IT resources.

Choose ClearCost

ClearCost enables Technology leaders more easily and effectively manage and communicate the cost, quality and value of the IT services they deliver to their organisation.

Choosing ClearCost will allow your business to leverage existing investments in data within ERP, CPM, BI and visualisation tools, along with IT operational data, to drive cost optimisation and benchmarking, create transparency, confidently provide showback/chargeback and view the fully burdened total cost of ownership (TCO) for your technology organisation.

ClearCost provides a built-in data modeling architecture and metrics developed on ITFM Best Practices and years of industry-specific expertise.

As an organisation currently leveraging your Enterprise financial and ERP tools, you understand the value of using best-in-class tools to manage the most critical parts of your business. Our customers use ClearCost to extend the reach of corporate systems data to address the unique and specialised information needs of running the business of IT.

ClearCost has over 20 years’ experience with a track record of enabling CIOs to capture, and CFOs to understand, the full value of their technology investments.

To learn more about ClearCost and how you and your organisation can benefit from TBM, please visit the ClearCost website or the ClearCost blog at clearcost. software.


Synchronise your Technology Spend

We deliver great outcomes for our clients.

Read below how companies in Private Enterprise, Public and Government have benefited from partnering with ClearCost, enabling them to manage their IT function as a business and deliver value for their whole organisation.


Goodstart ICT utilises ClearCost to boost meaningful conversations with the wider business


QLD Government Dept. of Agriculture & Fisheries Delivers Clarity to Partner Agencies


Shaping Business Demand